Call for Proposals Software

Trusted by some of the world’s top associations and societies.

  • Collect proposals
  • Assign and review submissions
  • Organize and publish your sessions
  • Manage your speakers all in one easy to use platform

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Trusted by Industry Leaders

OpenWater has allowed us to take a very manual proposal process and turn it into a much more digital format which has eliminated hours of staff time. The best part is the exceptional customer service we receive from the OpenWater team.

Heidi Borter

American Society of Regional Anesthesia and Pain Medicine (ASRA)

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Collect Proposals

Whether it’s a call for abstracts, speakers, papers, or posters, our robust abstract management solution is flexible and can handle large file sizes.

Duplicate Your Programs

Do you run multiple programs or the same program year over year? No need to start from scratch. Quickly duplicate a past program, make edits, and launch it in minutes.

Build Your Review Process

Configure your proposal process with the detail you need. Lean on our expertise and copy abstract management systems from hundreds of other associations.

Report & Export

Generate reports and export proposal submissions from the application pipeline for clear and concise reporting to executives.

Create Sessions

Browse through completed proposals and group them into sessions. Once papers are assigned, they can be arranged in the order you would like them presented.

Online Schedule Builder

Drag and drop the sessions into an intuitive and powerful calendar. Browse and search sessions to stay up to date on conference planning progress.

AMS Integrations

Integrate with the leading AMS systems including Fonteva, Personify and iMIS. Connect via a SQL database or Salesforce for information lookups, single sign on, and bidirectional synchronizations.

Proposal Submission Website

Create a public facing proposal submission website that matches the look and feel of your website.

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Typical Call for Proposal Software

  • Multiple Systems are Inevitable
    Things get lost in the shuffle migrating information from one platform to the next over the course of your conference planning cycle.

  • 24/7 Help Desk
    Your team relies on help desk support and your own intuitions to build, configure, and manage your abstract submission system.

  • An Incomplete Solution
    Your legacy proposal management process is a half measure solution. Your software might not accept large file sizes, or requires a cumbersome work around to your unique judging process. In the end you spend time managing loose ends.

Call for Proposal with OpenWater

  • Call for Proposals + Event Platform
    OpenWater is here for your entire event planning cycle, from the call to papers to the celebratory toast. Host a hybrid or virtual conference with OpenWater Event Cloud and manage proposals through our Application & Review Cloud.

  • Proactive Support Services
    OpenWater support services help you proactively fine tune your unique submission and judging process through our years of experience managing large scale proposal submissions.

  • You’re Always in the Know
    OpenWater call for proposals' advanced analytics capabilities eliminate confusion and simplify internal and external communication. Key reminders are sent automatically, and it’s easy to tell the status of any action item.

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Explore our resources

SEE ALL RESOURCES

We can guide you to calm waters

See our software in action. Schedule a one-on-one demonstration.

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FAQ

  • Can I use OpenWater software for speaker management?

    Our system is configured to work as a speaker management system that allows speakers to upload all their materials. You can also use OpenWater to email speakers, and send reminders to speakers that have not submitted materials.

  • What is abstract management?

    The word "abstract" used in the context of conferences, annual meetings, and events is a brief summary often submitted by an author to review their work. Abstract management at its basics is the process of vetting and organizing speakers and their submissions to supply content for a conference or annual meeting. Often abstract management entails: promotion of the event to attract speakers, collection and selection of speakers and their content, and organizing/publishing selected speaker content into a conference agenda or schedule.

  • What software tools are needed for an abstract management system?

    Conference managers tasked with sourcing content for a conference or annual meeting will need to implement an abstract review system that allows them to collect abstracts submissions and have a way of organizing those submissions for a committee to review them. OpenWater's online abstract submission software can collect abstracts through a custom form builder, coordinate the review process , allow conference managers to send reminder emails, build status reports and more. We also allow you to copy your abstract management process within our software and duplicate the template for other conferences and meetings so you don’t have to start from scratch every time.

  • What support or training will I need to use an abstract collection software?

    OpenWater has on-demand training, certification programs and customer support available to help you learn online abstract management tools and migrate your current abstract management process into OpenWater. Our goal is to make you a power user of the tool but we're here for you in case you get stuck, or if you want to dig deeper and learn how others use our software in interesting ways to improve their workflows.

Ready to start growing your program today?

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