The OpenWater Blog

3 Primary Benefits of Real-Time Event Technology

Abstracts conferences take months of work and careful coordination to plan. But regardless of how skilled your staff is or how much time goes into the conference, there will always be last minute changes.

If you’re relying on a DIY system, it’s unlikely you can make a real-time, system-wide change near the time of the event and notify everyone of the change. Likewise, if you’re still using a paper-based system, it’s nearly impossible to make changes or other alterations as your conference draws near.

As more organizations make the switch to event software, it’s important you understand the underlying, real-time benefits of the investment. Below, we’ll explore the three primary benefits you should be aware of as you consider abstracts software for your organization.

1. Avoid Conflicts

If there is something that’s subject to change before an event, it’s likely the schedule. You may acquire a new speaker or you may experience conflicts in your existing schedule. Should that happen, you need to find a resolution and immediately notify all those attending your conference of the change.

Without real-time software, doing so can be a challenge. Not only must you find a way to notify all attendees individually of the changes, but you need to notify speakers and others as well. With real-time software, you can go online, edit the schedule, and send out an email blast or even a social media notification to alert all relevant audiences of the changes.

2. Judge Convenience

Another major benefit of real-time software is that it allows judges to score entries and save their progress. This is a welcome change to in-person or even traditional digital solutions that typically require judges to score all entries at once without allowing them to save their progress.

Most importantly, allowing judges to score in real-time makes it simple for your staff to monitor which judges are finished with their tasks and which need additional time or assistance finishing their entries.

3. Reduce Administrative Hassles

Any changes to your event are troublesome for your administrative staff. After all, it’s their role to make the change and then notify everyone involved of it. If you’re still working with a paper-based system or a pieced together software solution, it’s going to take a significant amount of time and effort to ensure your entire staff and those who are attending are on the same page.

With real-time software, you can quickly and efficiently address changes and reduce administrative hassle in the process. This frees up your staff to focus on other tasks and grow your conference in other meaningful ways.

Begin Making Real-Time Changes to Your Program

Having an abstracts software solution that allows you to make real-time changes to your conference adds efficiency and prestige to your program. After all, the more organized you are the more respected and sought after your conference will be.

If you’re currently using a DIY or paper-based system, it’s time to make the change. Your attendees, judges, and staff will thank you.

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