Submission Management Software

Plenty of submission management systems let you collect applications, but only OpenWater is a true all-in-one submission management software designed to streamline and simplify your entire application process.

Ditch the spreadsheets and forms. OpenWater submission management tools will do it all.

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Trusted by Industry Leaders

We use OpenWater as our submission management software for many programs including grants, fellowships and generally anything that requires an application submission or judging process. All of this in one central system that integrates nicely with our association management system.

Reggie Henry, CAE

ASAE - Chief Information & Engagement Officer

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Submission Website

Wow submissions and raise the prestige of your program through an OpenWater website.

Advanced Application Submission

Collect large files, set conditional logic, configure email reminders, connect to an API, and build forms with a drag and drop builder.

Judge Online Submissions In-Person

Judges can access submissions online and save their work. Judge with in-person, online, or print core sheets. Make rollup application programs efficient for regional and national judging.

Admin Tools & Reporting

Comprehensive dashboards to give admins the oversight they need. Export data on the application pipeline, judging progress, or submissions in order to analyze the program.

Monitor Goals

Monitor the progress of submission throughout the programe cycle with dashboard goals.

AMS Integration

Integrate with the leading AMS systems including Fonteva, Personify and iMIS. Connect via an SQL database or Salesforce for information lookups, single sign on, and bidirectional synchronizations.

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With Submission Management Tools

  • Multiple submission systems are inevitable.

    Most submission management tools begin and end with entry collection. Tracking, judging and logistics must be handled by hand, via email or on spreadsheets.

  • Look and feel is random.

    Many submission management software solutions force entrants to a seemingly unconnected site to upload their materials. This confuses users – and even costs associations revenue when submissions are abandoned.

  • Information is scattershot.

    Who’s started an entry? Who’s completed one? Which judges are finished? Which haven’t started? Without real-time reporting and analytics, it’s almost impossible to tell. And if you’re not informed, you can’t make informed decisions.

With OpenWater Submission Management Software

  • One system is all you need.

    With OpenWater submission management software, all tasks – by entrants, judges, chairs and administrators – are handled in one unified, fully integrated solution.

  • Branding is consistent.

    When you use OpenWater submission management platform our team creates a custom-branded upload portal that matches your existing website and visual identity. Users will know they’re in a place they can trust.

  • You’re always in the know.

    OpenWater submission management software has advanced analytics capabilities that can help you eliminate confusion and simplify internal and external communication. Key reminders are sent automatically, and it’s easy to tell the status of any action item

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We can guide you to calm waters

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FAQ

- Director of Marketing

08/27/2021

  • How do you manage submissions?

    Often, managing submissions includes promoting the opportunity to prospective submitters, setting submission deadlines, reviewing and verifying submitted materials, and judging what submissions pass through to the next round.

  • What is a submission system?

    A submission system is a portal through which submissions are reviewed, verified, and judged. Submission systems come in the form of software and help streamline the submission process for administrators.

  • What is application submission?

    An application submission is when someone sends in materials an organization asks for, typically in order to receive an award, grant, or scholarship. Application submissions are reviewed by a panel or administrators and awarded by the organization that runs the program.

  • How do you create an approval process?

    To create an approval process, first you must establish requirements for submissions. Then, promote and identify prospective submitters. Once you have submissions, you begin the process reviewing and managing the materials. Lastly, you choose which submitters get approved and send notices of approval.

Ready to start growing your program today?

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